MRCC Community Administration Trainee – Certificate III In Business (20-033)

 In
Published
29 October, 2020
Location
Mildura, Australia
Job Type
Category

Description

 

POSITION DESCRIPTION

Community Administration Trainee - Certificate III In Business
Community Department
Full Time 1 Year Traineeship
Job Number: 20-033
Applications Close: 4pm Friday 13th November 2020

Work and be paid while completing your Certificate III in Business.

The filling of this vacancy is intended to constitute a special measure under section 12 of the Equal Opportunity Act 2010. This vacancy is only available to Aboriginal and/or Torres Strait Islander people. Applicants need to demonstrate their connection to country.

Please also fill in the application form confirming requirements of the role

application-form-community-administration-trainee

Council’s Community Department are seeking an enthusiastic, passionate and committed trainee to join their team.

POSITION TITLE: Community Administration Trainee

INCUMBENT: Vacant

QUALIFICATION: Certificate III in Business

DEPARTMENT: Community

SPECIAL MEASURES: The filling of this vacancy is intended to constitute a special measure under section 12 of the Equal Opportunity Act 2010. This vacancy is only available to Aboriginal and/or Torres Strait Islander people.

EMPLOYMENT CONDITIONS

All applications must address the following essential core competencies

  • Basic written and verbal communication skills
  • Basic organizational skills and time management skills
  • Ability to work in a team environment
  • Ability to maintain confidentiality and discretionAll applicants must have the right to work in Australia. Council is a child safe organization and as such, applicants may be required to hold a Working with Children Check. Additionally, applicants may also be required to undergo a National Criminal History check and/or medical check as per the requirements of the role.Position Objectives
  • The Trainee will be responsible for:
  • Providing competent, efficient and confidential administrative support to the Community Leadership Team, including assistance as required to other staff within the Department.

 SALARY AND ENTITLEMENTS: Refer to SMGT

 PAYMENT OF WAGES: Refer to SMGT

 HOURS OF WORK: 152 hours within a four (4) week work cycle with one rostered day off per twenty days.

 SUPERANNUATION: Refer to SMGT

 SMOKE FREE ENVIRONMENT: Council provides a smoke free environment and smoking within premises and vehicles is not permitted.

 EQUAL EMPLOYMENT

 OPPORTUNITIES (EEO): Council's policy is to ensure the absence of discrimination in employment.

 WORKCOVER ARRANGEMENTS: As a condition of appointment to this position, the appointee must disclose any pre-existing illnesses or injuries which may prevent them from carrying out the duties of their position. This disclosure must be made prior to employment and the employee must then undertake a medical examination with a Registered Medical Doctor, failure to do this may remove the appointee’s entitlement to any future Workcover compensation.

Applying for this position
All applications must be submitted to SMGT at smgt@smgt.com.au

Please also fill in the application form confirming requirements of the role

application-form-community-administration-trainee

 More information
For further information please contact Reece Crabtree on 0447 347 670 or SMGT office on 03 5022 1833
Visit: www.smgt.com.au
Email: jobs@smgt.com.au

ORGANISATION STRUCTURE AND PRINCIPLES:

Mildura Rural City Council’s organisational structure has been developed around four functional departments: Executive led by the CEO, and Corporate, Community and Development led by General Managers.

All employees have a responsibility to act in accordance with the Code of Conduct and are expected to follow the principles of Business Excellence (Appendix 1) in how they go about their duties at Mildura Rural City Council.

 

  1. ORGANISATIONAL RELATIONSHIPS

1.1 Supervisor

 Executive Assistant to General Manager Community

1.2 Direct Reports

 Nil

1.3 Internal

 General Manager Community

 Manager Community Care Services

 Manager Community Futures

 Manager Leisure and Cultural Services

 Administration Officer Community Care Services

 Community Department staff

1.4 External

 Customers

 

  1. POSITION OBJECTIVES:

 

The officer will be responsible for:

2.1 Providing competent, efficient and confidential administrative support to the Community Leadership Team, including assistance as required to other staff within the Department.

 

  1. KEY RESPONSIBILITIES AND DUTIES:

 

3.1 Provide basic administrative support to the Community Leadership Team and Executive Assistant to the General Manager Community as necessary

3.2 Undertake basic administrative duties such as word processing/typing, and data collection and entry

3.3 Proof and format correspondence, documents and reports relevant to the Community Department

3.4 Schedule meetings and provide support to Branch Managers and Department staff to book meeting rooms, pre-register visitors and arrange catering

Community Administration Trainee October 2020 Page 3 of 6

 

 

3.5 Assist in the preparation and distribution of agenda and minutes for Branch Leadership Meetings

3.6 Direct customer enquiries to the relevant Branch Manager or appropriate Department staff member

3.7 Assist in the administration and maintenance of Branch reporting systems

3.8 Assist in the administration of Council’s Community Grants Program

3.9 Provide basic administrative support to Branch Managers and the Executive Assistant to the General Manager Community in the facilitation of the Department’s Executive Leadership Team, Council Forum and Council Meeting processes

3.10 Other duties as required and within the scope of the position.

 

  1. ACCOUNTABILITY AND EXTENT OF AUTHORITY:

4.1 The position works within well established and documented processes

4.2 This position is required to provide a strong customer focus

 

  1. JUDGMENT AND DECISION MAKING:

5.1 The positions works objectives are well defined and supported by clear processes and procedures

5.2 Guidance and advice is always available from the Executive Assistant to the General Manager Community and members of the Community Leadership Team

 

  1. SPECIALIST SKILLS AND KNOWLEDGE:

6.1 The incumbent will be required to have a basic understanding of the goals of the Community Department

6.2 Basic information technology skills, in particular the Microsoft Office suite of programs.

6.3 Basic interpersonal skills, including written and verbal communication skills and the ability to listen and comprehend

6.4 This position is required to deal with confidential information on a daily basis and the ability to maintain confidentiality is required

 

  1. MANAGEMENT SKILLS:

7.1 This position requires basic time management skills.

7.2 This position may be required to respond to basic customer queries in a timely manner with advice and guidance always available from the Executive Assistant to General Manager Community and members of the Community Leadership Team.

Community Administration Trainee October 2020 Page 4 of 6

 

 

  1. INTERPERSONAL SKILLS:

8.1 This position requires basic communication skills to enable clear information transfer

8.2 This position will be required to participate in work related activities as a team member.

8.3 This position requires the ability to prepare accurate and timely routine correspondence and documents with advice and guidance always available from the Executive Assistant to General Manager Community and members of the Community Leadership team.

8.4 Ability to liaise effectively with the public, staff and external providers

 

  1. QUALIFICATIONS AND EXPERIENCE:

9.1 Basic knowledge of information technology, word processing, spreadsheets and spreadsheets

9.2 Ability to manage time to achieve specific and set objectives

9.3 Basic written and verbal communication skills

 

  1. OCCUPATIONAL HEALTH & SAFETY RESPONSIBILITIES:

 

Employees will:

 Take reasonable care of his or her health and safety.

 Take reasonable care of the health and safety of persons who may be affected by their acts or omissions in the workplace.

 Cooperate with his or her employer with respect to any action taken to comply with the requirement imposed by or under the Act or Regulations.

 Work in a safe manner and adhere to all safe working procedures and practices.

 Encouraging others to work in a safe manner.

 Participate in a consultation process ensuring discussion, sharing and recording of relevant OH&S information.

 Report of all workplace injuries or incidents to your supervisor and complete the incident/injury report form at the time of the incident.

 Report or rectify any unsafe acts or conditions that come to their attention.

 Be responsible for the correct use and maintenance of appropriate safety clothing and personal protective equipment as required.

 Maintain security of site, plant and equipment.

 Participate in OH&S training and activities in a positive manner.

Community Administration Trainee October 2020 Page 5 of 6

 

 

  1. SELECTION CRITERIA:

11.1 Essential core competencies required:

 The filling of this vacancy is intended to constitute a special measure under section 12 of the Equal Opportunity Act 2010. This vacancy is only available to Aboriginal and/or Torres Strait Islander people. Applicants need to demonstrate their connection to country.

 Basic written and verbal communication skills

 Basic organisational skills and time management skills

 Ability to work effectively in a team environment

 Ability to maintain confidentiality and discretion

Community Administration Trainee October 2020 Page 6 of 6

 

APPENDIX 1:

Employees of Mildura Rural City Council were involved in the development of a core set of five values to support the Principles of Business Excellence. This position will be following the values and principles in the operation of the Community Department.

 

Mildura Rural City Council’s Values

 

RESPECT

We will be respectful towards others and value differences.

 

HONESTY

We will be ethical and open.

 

INTEGRITY

We will be reliable and trustworthy in all that we do.

 

TRANSPARENCY

We will be objective and fair in our communications and decisions.

 

ACCOUNTABILITY

We will be consistent and responsible for our actions.

 

Mildura Rural City Council’s “Principles of Excellence”

 

PRINCIPLE 1: LEADERSHIP

Clear direction and mutually agreed plans enable organisational alignment and a focus on the achievement of goals.

 

PRINCIPLE 2: CUSTOMERS

Understanding what customers and other stakeholders value, now and in the future, enables organisational direction, strategy and action.

 

PRINCIPLE 3: SYSTEMS THINKING

All people work in a system. Outcomes are improved when people work on the system and its associated processes.

 

PRINCIPLE 4: PEOPLE

Engaging people’s enthusiasm, resourcefulness and participation improves organisational performance.

 

PRINCIPLE 5: CONTINUOUS IMPROVEMENT

Innovation and learning influence the agility and responsiveness of the organisation.

 

PRINCIPLE 6: INFORMATION AND KNOWLEDGE

Effective use of the facts, data and knowledge leads to improved decisions.

 

PRINCIPLE 7: VARIATION

Variation impacts predictability, profitability and performance.

 

PRINCIPLE 8: CORPORATE AND SOCIAL RESPONSIBILITY

Sustainable performance is determined by an organisation’s ability to deliver value for all stakeholders in an ethically, socially and environmentally responsible manner.

 

PRINCIPLE 9: SUSTAINABLE RESULTS

Leaders determine the culture and value system of the organisation through their decisions and behaviour.

 

PRINCIPLE 9: SUSTAINABLE RESULTS

Leaders determine the culture and value system of the organisation through their decisions and behaviour.

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